Instructions for Completing the Late Registration Application Form
These instructions explain the application process for registering a child where the parents omitted to do so at birth and the child is older than 12 months.
- Collect a Late Registration Application form from any office of the RGD. Please note you should complete the form only if you satisfy the following criteria:
- You have documentary evidence that the child is older than one year and has not been registered.
- You completed a Search at the Registrar General’s Department, and was told that, the Entry was not found so you should proceed by completing a Late Registration application form. (Click here for details on conducting a Form Search)
- Enter the information requested into the appropriate spaces on the form. Please answer all questions.
- Review the information you entered for accuracy.
- Take the completed application along with the relevant processing fees to Registrar General’s Department. (Click here for RGD Locations).
Form 1/12: Gives instructions on how to complete the Late-registration application form.
Form 2/12: Is for internal RGD use and should not be completed by the applicant.
Form 3/12: Is a regular Birth Application Form and should be completed by following the instructions given at Instructions for completing Birth Application Form.
Form 4/12: Is a questioner; the applicant is required to enter the information requested into the appropriate spaces on the form. All questions must be answered.
Item 1: Name of Child: The full name of the child to be registered.
Item 2: Date of Birth: The date of birth of the child to be registered.
Item 3: Place of Birth: The place of birth of the child to be registered.
Items 4, 4b & 5: Self Explanatory
Item 6: Name of nearest Post Office: The name of the closest Post Office to the place of birth.
Items 7, 8 & 9: Self Explanatory
PARTICULARS OF MOTHER
Item 10: Should be completed by filling in information that relates to the mother whose child is to be registered. Items 11, 12, 13 &14: Self explanatory
Item 15: Names of Grandparents: The full names of the grandparents of the child to be registered.
Item 16: Give the full names and date of birth of the playmates of the child to be registered.
Form 6/12: Should be completed by the School Officials (Principal or Head Teacher) of the first school attended by the child to be registered. Please note that the School Stamp must be affixed to this form.
Forms 7/12, 8/12 and 9/12: These are three declaration forms which are to be completed, one each by the following persons:
Mother: The mother (main declarant) of the child to be registered. If the mother is deceased, the death certificate as proof of her death must be provided. If you are unable to locate the mother, this must be stated in writing and signed in the presence of a Justice of the Peace. This document must also be submitted with the application form.
Father: The father of the child to be registered. If he is absent a relative having knowledge of the birth can act on his behalf. The relative must be at least ten (10) years older than the child to be registered.
Relative: An individual having knowledge of the birth, this individual must be ten (10) years older than the child to be registered.
ALL THREE DECLARATIONS MUST BE COMPLETED AND SIGNED IN THE PRECENSE OF A JUSTICE OF THE PEACE before the forms are returned to the Registrar General’s Department. Signatures should be less than six months old.
Section 1 page 9/12
Item 1: Date of Birth: The date of birth of the child to be registered
Item 2: Place of Birth: The place of birth of the child to be registered
Item 3: Individual’s Name: The full name of the child to be registered
Section 2 & 3 page 9/12: Self Explanatory
Form10/12: Should be completed by the Church Official (Minister or Person in Charge) of the Church or Place of Worship where the child to be registered was baptized or christened as an infant.
Form 11/12: Certificate of Naming: Must be completed by the child’s parent or guardian to establish the Name the parents require on the record of the child to be registered.
Item 1: Declarant’s Name: The full name of the individual making the declaration (naming the child to be registered).
Item 2: Declarant’s Relation to child: Self Explanatory
Item 3: Date of Birth: The date of birth of the child to be registered.
Item 4: Place of Birth: The place of birth of the child to be registered.
Item 5: Mother’s Name: The full name of the mother whose child is to be registered.
CHILD TO BE NAMED
Christian: First name to be given to the child to be registered
Middle: Second name to be given to the child to be registered
Surname: The family name to be given to the child to be registered.
Form 12/12: List of all children born to Mother (List the names of the brothers and sisters born of the same mother of the child to be registered). Please note that each child’s own information (Date of Birth, Gender, Place of Birth, Birth Registration/Entry Number) should be entered beside his/her name.